Data Protection And Confidentiality Policy

TBS’s commitment, in terms of personal data protection, goes beyond simply respecting a legal constraint. First of all, it proceeds from our will to work with our clients in a relationship guided by respect and trust. In accordance with this philosophy, the protection of your personal data is essential to us. 

When you use TBS products, services and websites, you entrust your personal data to us. This protection and confidentiality policy was designed to explain why and how we collect and process your data.

I. Definitions

Personal data: any information relating to an identified or identifiable human being. This person is called “concerned person”.

Concerned person: a natural person who can be identified directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier, or to one or more elements that are specific to his physical, physiological, genetic, psychological, economic, cultural or social identity.

Personal data process: any transaction or set of transactions carried out, or not, by automated processes and applied to data or sets of personal data such as collection, registration, organisation, structuring, preservation, adaptation or modification, extraction, consultation, use, transmission, dissemination, or any other form of making available reconciliation or interconnection, limitation, deletion or destruction.

Processing manager: physical or legal person, public authority, service or any other organization which alone or in conjunction with someone else determines the puropose (the “why ?”) and the ways (the « how ? ») of the processing.

Subcontractor: physical or legal person, public authority, service or other organisation which processes personal data on behalf of the controller.

II. Application field and appliCable regulation

We place great importance on the confidentiality of your data. The present protection and confidentiality policy applies to all TBS collected and processed data via our interactions with you through all our products, services and websites. Our commitments and transparency are consistent and so valid, regardless of how data is collected or processed.

Our policy sets out the main principles and guidelines of TBS in terms of private life protection without the latter being limited. TBS is committed to respect all applicable regulatory requirements, especially the 2016/679 European settlement of 27th April 2016 on the protection of individuals, with regard to the processing of personal data and the free circulation of this data and the law 78-17 of 6th January 1978, regarding data processing, files and freedom.

III. What data do we collect and how do we use IT?

All data processed by TBS complies with the regulatory prerequisites as regards the purpose, length of conservation, recipients and security of the data.

TBS will specifically inform you on the processing of your data, prior to its implementation, for example via legal clauses included in our tools and contracts. However, please see below for some general information about the data concerned:

  • Identification data: title, surname, first name, date of birth, full contact details, etc;
  • Family status data: marital status, number of children, etc;
  • Data relating to your professional situation, your skills,
  • Data relating to your project
  • In accordance with the regulations in force, any commercial canvassing carried out by TBS, regardless of the channel (postal mail, electronic mail, SMS/ MMS, automated calling machine, etc.) is only carried out with your prior consent.

When you have given us your trust and agreement for the transmission of relevant information about our products and services, in line with your needs, you will still be able to change your mind at any moment.

IV. Do we share your personal data?

Apart from the suppositions of controlled data transfers mentioned below, TBS will not transfer nor share any personal data concerning you.

V. Do we use cookies and other tracers?

“Cookies” means a set of information stored in the user’s terminal when the user browses a website. It is a file containing an identifier under the form of a number, the name of the server that deposited it and possibly an expiry date. With cookies, information about your visit, including your preferred language and other settings, is stored on the website. This can facilitate your next visit to this site and enhance its usefulness for you. In order to improve your experience, we use cookies to keep certain login information and provide secure browsing, collect statistics to optimise the site’s features and tailor content to your interests.

You will find below the list of cookies used from our corporate website:

  • Google Analytics
  • Google Tag Manager
  • Google Ads
  • Google Remarketing Tag
  • Linkedin Analytics
  • Facebook Connect
  • Facebook Custom Audience

You can also check the CNIL website to learn how to set your browser to control cookies on your device.

For more information about the cookies we use, you can contact:

VI. Where do we host your personal data?

Even if the data is mainly hosted in France (almost all at TBS and some at OVH), TBS may have to transfer some of your data outside the country of initial collection, or in some cases to restricted (essentially technically) countries that are not members of the European Economic Area whose legislation on personal data protection differs from that of the European Union, in order to optimise the quality of its products and services.

TBS commits to ensure, before transferring your data, that the entities outside the European Union and the conditions of the transfer offer an adequate level of protection in accordance with the European regulations in force (self-regulatory mechanisms such as the Privacy Shield, standard contractual clauses, CNIL authorisations, etc.)

VII. How do we protect your personal data ?

It’s important for TBS to protect your data and privacy. However, unprotected data ceases to be private, which is why at TBS, security is at the heart of all our products and services.

TBS is committed to protecting and securing your data to ensure that it is kept confidential and to prevent it from being distorted, damaged, destroyed or disclosed to unauthorised third parties.

The measures taken concern:

  • Organisational : authorisations, data processing procedures to ensure that only people who need your data in the context of their missions access it (these people are subject to a confidentiality obligation);
  • Physical / material: protection of our premises, choice of a hosting provider whose security is globally recognized;
  • Logical: implementation of security tools (antivirus, firewalls, anti-intrusion systems, etc.), securing computer workstations and network peripherals,

VIII. How to exerCISE your rights on your data?

You have the right to access rectification, opposition for legitimate reasons, portability, limitation and deletion with regard to all data concerning you, under the conditions provided by the “RGPD” 2016/679 regulation of April 27th 2016. You also have the right to define guidelines regarding the instructions for your personal data after death under the conditions provided by the law “for a Digital Republic” n° 2016-1321 of 7th October 2016. Finally, you have the right to oppose, free of charge, data that concerns you is subject to processing for prospecting, including TBS.

You can exercise your rights by contacting the TBS data protection officer by email at dpo@tbs-education.fr  or by post to Data Protection Officer, 1 Place Alfonse Jourdain 31068 Toulouse, sending your application with any signed certified true to the original ID document.

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